Update on FY18 university budget

News about next fiscal year’s budget continues to evolve, and we shared the latest information with the Budget Advisory Committee yesterday.

As we continue to work on this issue, our primary objectives are to serve students, protect our core mission, preserve dollars for the academic units, and optimize efficiency of operations through restructuring and process improvements.

At the committee meeting, we reviewed Tech’s 2017-2018 fiscal year budget in light of the governor’s recently released state budget and discussed the following points:

  • The governor’s budget placed limitations on the way we can use its funding of the Tennessee Higher Education Commission’s (THEC) proposed outcomes formula budget.
  • This resulted in $1 million less than expected to address current operations needs.
  • The governor’s budget includes partial funding for a 3 percent mandatory salary pool for Tech employees.
  • Tech is seeking flexibility in using the 3 percent salary pool and keeping discussions going about possible new funding.
  • The THEC-recommended $700,000 due to Tech’s Carnegie reclassification was not funded in the governor’s proposed budget.
  • We received an additional $500,000 to support our cybersecurity efforts.
  • We remain optimistic that no academic unit will ultimately realize any budget reductions for FY18.

After our previous Budget Advisory Committee meeting, we faced a budget reduction of $2.6 million due to anticipated lost revenue from tuition dollars and unanticipated increases in scholarship awards.

We will fix the issue related to scholarship awards. We are taking action now to put the awarding process under thorough review. We are putting controls in place and making it a priority to create a new award strategy that maximizes the benefits of scholarship award dollars. An ad hoc scholarship committee of faculty, staff and administrators will review processes, evaluate effectiveness and suggest changes.

For now, the increased costs for the 3 percent salary increase and the lack of flexibility to use these funds means the university has to make an additional $1 million in budget reductions for FY18. The previous $2.6 million budget reductions were evenly split between instructional and non-instructional units. Only non-instructional units will absorb the additional $1 million.

This means we cannot avoid a reduction in force for administrative operations, but every unit is working hard to minimize the impact.

Division leaders have been asked to propose budget reductions based on the current information we have. Each division is reviewing its operational budget and functions to reduce expenses and protect Tech’s critical mission of serving students.

Priority is being given to setting priorities and restructuring within each division, and divisions are expected to look at how functions fulfill current university needs. All administrative divisions are proposing cuts, but not all are submitting plans for a reduction in force.

The impact on budgets and positions will be evaluated and shared in early March.

This places us in a situation where the university will have a reduction in force while at the same time awarding raises from the 3 percent salary pool. Until the legislature passes a final budget, I will continue to ask for flexibility with the appropriated dollars and ask for additional funding as originally recommended by THEC.

Although I had hoped to share better news with you at this point, this is where we are today. The events that will ultimately determine our FY18 budget will be the first Board of Trustees meeting on March 23, the end of the legislative session in April and final state appropriations for next year, THEC’s final recommendations on tuition and mandatory fees in May, and then our Board meeting in June to approve our final FY18 budget.

I’m reminded of the tremendous progress we’ve made in our many recent student success initiatives, including improved retention, graduation rates and enhanced career opportunities. As we face our budget challenges, I see the same spirit of service in the division leaders who are working to protect and enhance our focus on students.

Posted in Announcements, Messages

Open letter to campus about next year’s budget

This semester we will focus as a university on increasing the opportunities to share news about our successes and challenges. I am committed to bringing you news as quickly and directly as possible this semester that is relevant to how we serve students.

This afternoon, we shared information with the Budget Advisory Committee, made up of students, faculty and staff, about our budget for the next fiscal year. The committee’s role is to vet all information and data made available to this group and provide insight and recommendations.

During initial preparations, the university is looking at a reduced budget for the 2017-18 fiscal year due to anticipated lost revenue from tuition dollars and unanticipated increases in scholarship awards.

Using current projections, the information shared today with the Budget Committee indicated a likely reduction in recurring funds of $2.6 million (1.7 percent of our unrestricted revenues) evenly distributed among non-instructional and instructional units. There are many variables that will play out this spring and next fall that have the potential to improve our outlook as we move forward into our new fiscal year. We will continue to work through the process as we move forward.

The positive leading indicators that we saw in the fall have held, with applications and admits for this fall up from the previous fall. Gov. Haslam will unveil his budget in the State of the State address next Monday. The state legislature will take up appropriations, and THEC will finalize binding tuition recommendations in early May. Finally, our new Board of Trustees will review and approve our new fiscal year budget in late May/early June.

Tennessee Tech’s unrestricted budget is predominantly tuition-based, with more than 70 percent of the university’s revenue coming from tuition. This makes us susceptible to fluctuations in enrollment. We are still working through the enrollment decline bubble that started in 2014 and continues as those entering freshmen continue with their college careers.

For our part, we will respond to state budget decisions, monitor enrollment trends, correct and put more controls in place as necessary, and communicate current circumstances as updated information becomes available. We have made significant enhancements in recruiting efforts and continue to monitor and make adjustments.

By communicating this news to you now, there is time for a thought-out and intentional response that will ultimately protect our core mission: the education of our students.

And, most importantly, the end of this story is not yet written.

Posted in Announcements, Messages

Thanksgiving Wishes

As we all take a break this week and have the opportunity to reflect on what we are thankful for, I thank every student for choosing Tennessee Tech.

That choice inherently includes trust, and with that trust comes responsibility.

Every day at Tennessee Tech, a community of faculty, staff and administrators with different backgrounds, experiences and beliefs comes to work for one reason: to serve students.  That hasn’t changed. This is the context for any conversation about how students are treated inside and outside the classroom.

As a community we show respect for differences and encourage open dialogue. We show it to our students; we strive to practice it with each other.

I am thankful for the campus community that serves, and the students who choose us to serve them.

I wish you a peaceful and happy Thanksgiving break.

Go Eagles!

Posted in Announcements

A historic moment: board appointees announced

Earlier today, Governor Bill Haslam announced his appointments to the inaugural Tennessee Tech University Board of Trustees. We are all indebted to Governor Haslam for his leadership and personal investment of time to seat such an impressive group of outstanding individuals. The eight appointments announced today are:

  • Dr. Barbara Fleming, senior health policy analyst and former physician at Walter Reed Army Medical Center;
  • Trudy Harper, founder and former president of Tenaska Power Services Company;
  • Tom Jones, co-owner and general manager of Research Electronics International;
  • Millard Oakley, former member of the Tennessee General Assembly and current board member of First National Bank of Tennessee;
  • Purna Saggurti, global chair of investment banking for Bank of America Merrill Lynch;
  • Johnny Stites, managing partner of XI Investments;
  • Teresa Vanhooser, former deputy director of the Marshall Space Flight Center and current senior consultant with Seabrook Solutions, LLC; and
  • Capt. Barry Wilmore, National Aeronautics and Space Administration astronaut.

Please see https://www.tntech.edu/board/members for complete biographical information on each board member.

These eight individuals are subject to confirmation by the Tennessee General Assembly during the 2017 legislative session prior to taking on any official duties. They will be joined on the newly established board by a faculty member selected by the TTU Faculty Senate and a student selected by the board once it has been officially empowered. We currently anticipate the new board to hold its first official meeting sometime in April 2017.

Please join me in offering our congratulations to these board appointees along with our collective gratitude for their willingness to devote their time and talents to join us in making Tennessee Tech the premier technological university that we aspire to become.

The news release from the governor’s office can be found at https://www.tn.gov/governor/news.

Go Eagles!

Posted in Announcements, News

Trust the process

It’s been a good week at Tennessee Tech by the numbers. Our first national rankings in U.S. News & World Report came, followed closely by news of a significant jump in our freshman retention rate.

As exciting as it is to share these numbers, it takes context and backstory to see how these numbers matter and shape our future. Marilyn vos Savant cautions, “Be able to analyze statistics, which can be used to support or undercut almost any argument.” Over the next few months, we’ll have ongoing discussions about the elements of our national ranking, but for now let’s look at what the retention rate increase really says about our campus.

Tech’s one-year retention rate for our cohort of first-time, full-time freshmen in Fall 2015 was 79 percent, by far, the largest one-year retention rate in the past 20 years.

This increase from the previous six year average of 74 percent is a result of vision, change, teamwork and hard work.

Though we were the envy of many regional universities at around 74 percent, we looked at what it would take to move the needle. Our Flight Plan goal, set three years ago, aspired to rise to 80 percent in five years.

Enrollment Management leadership asked that we put resources and focus on two areas: student class attendance and a support system that allows advisors to give excellent service to students.

In fiscal year 2013, we committed resources for the next year to hire 15 professional advisors and create a director of advisement services, a director of retention services and a director of military and veteran’s affairs. In 2014, colleges and professional advisors worked together to create a retention strategy centered in Student Success Centers in each college.

We found opportunities to use people involved in the student life cycle so that we had a long view of how advice and decisions would affect students throughout their college careers.

Creating a culture of student success before the first semester is key, so leaders worked together to create SOAR sessions that set high expectations and gave information so students know when and how to ask for help.

We also have seen a positive effect from preset schedules given to incoming freshmen. Since Summer 2013, we’ve had an 11 percent increase in the number of hours these students attempt, plus an almost 5 percent in increase in the number of these students above a 2.0 GPA, an important threshold in retention.

A registration campaign, which directs intentional contact with students who don’t register for their next semester classes by a certain time, has helped students overcome barriers to staying enrolled.
Through Freshman Flight Path, we contact about 600 freshmen per semester when they miss class. They may get an email, phone call or face-to-face visit from a resident assistant.

I’ve heard great stories about how RAs find ways to help students. If a student says they oversleep, some RAs set their own alarm clocks so they can go wake students up, even if they don’t have class, to help them develop a pattern of getting up on time.

One RA noticed several students were missing the same math class, a class the RA had taken, so he created an informal mini study group to help them with that class.

We continue to hear from our successful students that when they needed help, a genuine community of faculty and staff cared for them and helped them.

The great news is there are so many people involved in this success story across campus as Provost Ghorashi mentioned earlier this week in his note to the campus community. Thank you to every faculty and professional advisor who committed to our new approach. Thank you to support staff, resident assistants, admissions staff and orientation leaders. I want to particularly congratulate and thank Enrollment Management leadership, Bobby Hodum, Melissa Irvin and Julie Longmire. Great Job!

Go Eagles!

Posted in Announcements, News

What Do You Believe?

Event_Orientation_WOW_DancingOnDixie_19AUG16_00008 copy-smLife is good at Tennessee Tech to begin our second century. As we wrap up our first week of the fall semester, it is a beautiful late summer day in the Upper Cumberland. The 10,000-plus new and returning students animate the campus landscape and hallowed halls with their unique forms of positive energy. We feel the promise of this new academic year from the classrooms to the athletic fields. It is truly a special time of year.

Reading a common book serves as an annual ritual designed to welcome and acclimate our new freshmen class. This year’s committee selected This I Believe II, a book of short essays written by everyday people from all walks of life to express their personal perspectives about life. The effort originated with Edward R. Murrow in the early 1950s and has since seen a number of iterations in books, radio broadcasts and TV shows.

As you might guess, it is an easy but very thought provoking read. I was challenged by the freshmen orientation staff to write my own personal essay to share with incoming freshmen. It is actually much harder than I expected to condense my personal perspectives on life to 500 words, but I found the effort very rewarding. I encourage anyone not only to read the book, but to take the time to write your own personal essay for your own benefit. If you care to read mine, here it is.

Best wishes to everyone for a healthy and productive 2016-2017 academic year.

Go Eagles! #WingsUp


If you do write your own personal essay and would like to share it, you can do so at https://www.tntech.edu/machform/view.php?id=295994. The essays will be reviewed, and possibly posted online for public view.

Posted in Messages

A State of the University message to campus

At the end of each academic year, there’s a natural tendency to reflect on the health and well being of the institution.

I’m sharing a State of the University message with you to capture the accomplishments of faculty, staff and students as we conclude the semester.  I am happy to report that Tennessee Tech University is exceptionally healthy and secure in all areas of operations.

About four years ago, we collectively envisioned where we could take the university. We established leadership teams made up of faculty, staff and students.

Initially more than 50 members of the campus community came together in the Flight Plan process to address: What will Tennessee Tech become?

The major changes and successes we see today were born from the broad-based, data-driven, coherent process of setting goals and working together with discipline, persistence and intentionality as an entire campus community.

As we near commencement for our last graduating class of the Centennial Celebration, here are the ways we’ve improved and excelled in an effort to serve students.

 

Invested in Faculty and Programs

  • Five consecutive years of faculty/staff salary raises (average faculty salary has gone up 11 percent since 2012)
  • Increased full-time permanent faculty by 15 percent (55 faculty members) over five years
  • Reduced student-faculty ratio from 22:1 to 19:1
  • Added over four dozen new academic programs and concentrations

Improved Student Success Initiatives

  • Improved first-year retention rate to 75-76 percent, an increase of 5-6 percentage points
  • Improved six-year graduation rate to 53 percent
  • Saved and enhanced ROTC

Established best practices

  • Received exemplary on-site review by the Southern Association of Colleges and Schools, our accrediting agency
  • Earned near perfect accreditation visit last year from ABET, the College of Engineering’s accrediting agency

Increased Research, Economic Development and Resources

  • Improved Carnegie classification to Doctoral/Research University
  • Received 13 Intellectual Property disclosures this year, a record number compared to the last 10 years
  • Received largest competitive grant ever awarded to Tennessee Tech (~$4 million)
  • Announced total research monetary awards for fiscal year 2016 already surpasses all of last year, even without two large recent announcements
  • Significantly increased research proposal submissions
  • Partnered with local community and state to recruit approximately 2,500 new jobs to Putnam County
  • Created the most dynamic student/faculty entrepreneurial ecosystem in the Southeast
  • Posted the largest private fund raising year in history, $22 million to date compared to previous high of $8.7 million

Expanded and Improved Facilities 

  • Approved funding for $90 million laboratory science building
  • Launched $45 million student fitness center project
  • Renovated and renamed Oakley Hall
  • Began renovation of Jere Whitson Building as a one-stop Welcome and Enrollment Center
  • Completed Centennial Plaza
  • Expanded and improved food service options

 

What’s next?

As we move toward a new governance structure, we welcome the opportunity to increase campus participation.

We are forming an eight-member transition taskforce to help act as a steering committee as we stand up an independent board. The taskforce will be made up of four faculty members and former Faculty Senate presidents, and four senior administrators.

The charge will include reviewing bylaws, overseeing progress and prioritization of policy changes, and reviewing infrastructure, staffing and data handling.

We have a lot of work to do, but there’s still a need for long-range, purposeful planning while we continue working.

I’m looking forward to doing this together. I welcome your continued conversation about the future.

Have a great summer. Wings Up!

Posted in Messages Tagged with: , ,

2016 Research and Creative Activities Day

Spring semester at Tennessee Tech is always full of high energy fun with numerous events and activities almost every day.  One event that stands out is the annual Research Day, where students celebrate and showcase original research and creative efforts.  On Thursday, April 7, Roaden University Center will be packed with students standing beside their respective posters eagerly waiting to describe their latest scholarly discoveries to any interested person who passes by.  The work presented is never perfect, but always interesting and typically high quality.

Research Day 2015

Tennessee Tech was recently reclassified by the Carnegie Foundation for the Advancement of Teaching as a Doctoral-Research University.  This important symbolic recognition reflects the maturation of Tennessee Tech as a university and the relevance of research to all the groups we serve.

Occasionally, I am questioned about the need for research on a university campus.  After all, aren’t we here primarily to teach students, not conduct research?  Certainly, there are both traditional two-year and four-year colleges as well as online institutions that award degrees by focusing exclusively on the one-way dissemination of information.  I am proud to say, Tennessee Tech is not one of them!

When universities are at their very best, they do two fundamentally simple tasks well.  First, they CREATE and DISSEMINATE knowledge. Second, they IDENTIFY and DEVELOP human talent.  Faculty led research and scholarship is the only single activity I know that accomplishes both of those objectives.

We all recognize that the best way to really learn something is by doing it.  The relationship between a student and a faculty mentor in the context of research or scholarly activities is most similar to that of an apprentice to a master craftsman.  The student invariably not only learns firsthand through personal discovery, but more importantly develops the complete set of skills necessary to become an independent professional.

In that sense, research is not a sideline or distraction, but rather the ultimate educational experience.  If you doubt that, spend some time with the students in the RUC on April 7.  I promise that their knowledge will impress you, but their passion and enthusiasm absolutely will convince you of the importance of research on a university campus.

Go Eagles!

Posted in Messages Tagged with: , , ,

FOCUS Act will improve Tennessee’s universities

I wanted to share this opinion piece that I wrote about the FOCUS Act. It ran in today’s edition of the Tennessean.

——

FOCUS Act will improve Tennessee’s universities

The FOCUS Act, a bill currently not familiar to most Tennesseans, will produce six public universities far superior in quality to those you see today.

So what should Tennesseans know? Why should you care?

Within the past six years, Tennessee has emerged as a national leader in higher education. In order to continue our state’s leadership in this area, we must hold higher education accountable for fulfilling its primary role: to provide relevant educational opportunities to fuel the state’s economy.

Starting with the 2010 Complete College Tennessee Act, Tennessee committed to student success and  would no longer tolerate poor retention and graduation rates in our public colleges and universities. The act established a funding formula which incentivized colleges and universities to successfully graduate students, and required public colleges and universities to provide students with reliable expectations for transferring credits.

Gov. Haslam quickly followed by introducing Drive to 55 and its ambitious goal of reaching 55 percent of Tennessee adults with a post-secondary degree or certificate by 2025. A major push toward that goal came with Tennessee Promise, which provides free community or applied technology college tuition to any Tennessee high school graduate.

The next step in Tennessee’s 21st century higher education effort involves restructuring the governance of the six public universities currently under the Tennessee Board of Regents and charges the remaining Board of Regents to place a sharper focus on community and technology colleges.

A bill, submitted to the Tennessee General Assembly as the Focus on College and University Success (FOCUS) Act, involves Austin Peay State University, East Tennessee State University, Middle Tennessee State University, Tennessee State University, Tennessee Tech University and the University of Memphis. While maintaining state control, the FOCUS Act allows each public university to establish its own independent state university board.

As historic as this proposed new structure is (the current TBR has been around for over 40 years), the question for most Tennesseans is likely, “Why should I care?” This may appear like a lot of furniture being rearranged, but for what benefit?

Higher education is a different enterprise than when the TBR was created in 1972. Then, state funding provided 70-80 percent of universities’s budgets. Now only 20-30 percent comes from the state. This means that public universities must now aggressively pursue students by providing the most valuable educational experience for their tuition dollars. While the tuition sticker price for students has gone up, the ultimate value of a relevant college degree in today’s world economy has never been higher.

Although some disagree, I believe competition produces good results for students because it leads to stronger, more relevant and cost-effective institutions. However, that achievement requires a different governance structure that provides each institution autonomy to move freely and respond quickly to the changing dynamics and demands now placed on higher education.

The current structure, designed for control and stability, served us well in the past. However, now we need speed and agility. Local autonomy is important because the educational markets for these six universities are very different. The market for the University of Memphis is very different than that for Tennessee Tech or East Tennessee State.

So why should Tennesseans care?

The ability to become the best university possible is ultimately what the FOCUS Act promises.

You will see universities able to thoughtfully and quickly adapt to changing public needs, providing the most relevant, cost-effective educational opportunities to drive Tennessee’s future economies.

Posted in News Tagged with: , , , ,

Inclement weather

I wanted to share with you the process Tech uses to obtain information that I use in deciding whether to close the campus. I take this decision very seriously and want to help everyone understand what information goes into reaching it.

Throughout the night, I am in constant contact with our head of facilities and our campus police chief, who serves as our campus liaison with city and county authorities. We also have regular communication and input from each college’s dean, Faculty Senate leaders and others in the university administration to ensure we have the most updated and relevant information in order to make an informed decision.

 Once I get this information about campus and the Cookeville area, the decision is made based on:

  • campus conditions
  • the ability to create safe ways to enter buildings (starting with each building’s ADA-compliant entrances)
  • information about conditions in Cookeville

The potential impact on commuters is a significant consideration, but ultimately difficult to accurately determine due to the diversity of originating locations. When we advise students and staff to use their discretion, we are letting you know that, no matter the conditions on campus and in Cookeville, you must make the final decision for yourself based on your individual circumstances.

If you do decide to exercise caution and not come to campus, know that the university has processes in place in case you feel you are being unfairly treated due to any absence due to inclement weather.

For students, if you need to miss class due to the inclement weather, contact your professor to let them know. If you think you have been unfairly penalized for the absence, the university has procedures in place (TTU Policy No. 301: TTU Student Complaint).

For employees, you need to contact your supervisor if you can’t make it to campus due to inclement weather and use the appropriate leave time. 

Throughout the day, facilities crews have been, and continue to be, hard at work clearing more areas of campus and more entrances into buildings. If you encounter any unsafe conditions, please report it to TTU facilities at 931-372-3226.

Go Eagles!

Posted in Messages Tagged with: , , , , , ,