Guidelines

Submission Guidelines

Please note: Not all submissions will appear in the daily email. Inclusion is at the editor’s discretion and may be subject to editing for brevity and clarity.

  • Submissions must be from a Tech department or office, a chartered student organization or other Tech-affiliated program, and will be accepted only from Tech faculty, staff and students. Submitters will need to log in with their university username and password (same that you use to check your Tech email or log into iLearn).
  • Submissions must be received by noon to be considered for the following day’s email.
  • Submissions appear on the blog only once (if approved), and remain available on the blog until removed by the editor. When you select a post date, you are selecting the day it will start appearing on the Tech Times blog.
  • Content of submissions must be directly related to the university and must not contain commercial advertising, solicitation, or religious or political editorials.
  • Content promoting student registration in academic courses is not allowed.
  • Individuals who submit information to Tech Times must ensure accuracy, timeliness and reliability of the submitted material.
  • Content submitted to Tech Times for consideration is subject to review and editing to fit the criteria outlined in these guidelines, along with the university’s editorial style guide. Office of Communications & Marketing staff will work with submitters on significant revisions.
  • All submissions must include contact information, including name, telephone number and email address, in case the editor requires additional information and/or clarification. This contact information is not posted.
  • Tech reserves the right to review, suspend or deny submissions for any reason.

Editorial Guidelines

Categories

  • Academics: Information such as academic deadlines, programs and initiatives (no course promotions allowed)
  • Administration: Announcements from university administration, such as Human Resources or the Office of the President
  • Arts: Information about the fine arts on campus, including art exhibits, music and the performing arts; fine art events are included in this category
  • Athletics: Information about athletics on campus, including varsity NCAA events, club sports and intramurals; athletic events are included in this category
  • Events: Upcoming events sponsored by the university, campus departments, schools and organizations; regular meetings of student organizations are not part of this category
  • Facilities: Information about campus facilities, such as construction and parking
  • Fundraisers: Fundraising events for registered student organizations
  • People: Appointments and retirements, honors and awards, publications and presentations
  • Student Organization Meetings: Regular meetings of recognized student organizations
  • General: Information that is of interest to the general campus community, but doesn’t fit into any of the other categories

Images

  • Square images work best, but rectangular images accepted.
  • Images must be JPG or PNG format, between 500 and 2000 pixels wide, 72 dpi and under 5mb.
  • Images should be something to draw the reader to your post, not all of the information about an event or program (i.e., a flyer).
  • Enter the text from flyers (time, date, location, description) in the text of the post to aid readers with vision problems.
  • Images submitted to Tech Times are subject to review and can be removed for any reason, even if the post is allowed to be published.

Style

  • Do not use “TN Tech” or “TTU” as the name of the university; use either “Tennessee Tech” or “Tech.”
  • For events that have a specific date, time and place, follow this example: “The lecture is at 11 a.m., Tuesday, Nov. 17, in Clement Hall 111.”
  • Date: No ordinal endings added to dates (“st,” “nd,” “rd” or “th”).
  • Time: For time, there are always periods in a.m. and p.m. and a space between the numeral and the abbreviation. Use numerals except for “noon” and “midnight” (do not use “12 noon” or “12 midnight”). Trailing zeros (for time on the hour, such as 8:00 a.m.) are not used (8 a.m.).
  • Months: When used with a specific date (e.g., Jan. 28), a month name is abbreviated if it has six or more letters; use the following abbreviations for consistency: Jan., Feb., Aug., Sept., Oct., Nov., Dec. All other months are spelled out: March, April, May, June, July. When no specific date is used, spell out the month (e.g., January 2019).
  • Building names and room numbers: Building name comes first, followed by room number (Clement Hall 212; do not use the word “room” in between). For rooms that have a name, use the name in place of the room number (Derryberry Hall Auditorium, Roaden University Center Multipurpose Room).
  • Comma in a series:
    • Use commas to separate elements in a series, but do not put a comma before the conjunction in most simple series: “The flag is red, white and blue.” 
    • Include a final comma in a simple series if omitting it could make the meaning unclear. “The governor convened his most trusted advisers, economist Olivia Schneider and polling expert Carlton Torres.” (If Schneider and Torres are his most trusted advisers, don’t use the final comma.) “The governor convened his most trusted advisers, economist Olivia Schneider, and polling expert Carlton Torres.” (If the governor is convening unidentified advisers plus Schneider and Torres, the final comma is needed.)
    • Put a comma before the concluding conjunction in a series if an integral element of the series requires a conjunction: “I had orange juice, toast, and ham and eggs for breakfast.”
    • Use a comma also before the concluding conjunction in a complex series of phrases: “The main points to consider are whether the athletes are skillful enough to compete, whether they have the stamina to endure the training, and whether they have the proper mental attitude.”
  • Capitalization: Only proper nouns are capitalized. Words like “university,” “college,” “center” or “department” are capitalized only when using the official proper name (Tennessee Tech University, College of Engineering, Department of Chemical Engineering, Oakley STEM Center). All other uses are lowercase (except at beginning of a sentence or bullet point).
  • Titles: Capitalized only if they immediately precede a person’s name (President Phil Oldham, Professor Jane Smith). When following a name, don’t capitalize (Phil Oldham, president of Tennessee Tech; Jane Smith, professor of mechanical engineering). “Dr.” is not allowed in front of a person’s name. To refer to someone’s terminal degree, place it after their name (Jane Doe, Ph.D.; John Miller, Ed.D.; Pat Smith, M.F.A.). Do not use non-terminal degree abbreviations with names.