{"id":615,"date":"2019-11-06T12:00:33","date_gmt":"2019-11-06T18:00:33","guid":{"rendered":"https:\/\/blogs.tntech.edu\/graduate\/?p=615"},"modified":"2019-06-13T11:31:35","modified_gmt":"2019-06-13T16:31:35","slug":"organization-tips-for-graduate-students","status":"publish","type":"post","link":"https:\/\/blogs.tntech.edu\/graduate\/2019\/11\/06\/organization-tips-for-graduate-students\/","title":{"rendered":"Organization Tips for Graduate Students"},"content":{"rendered":"<p><span style=\"color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;float: none;background-color: #ffffff\">Graduate students\u2014and faculty\u2014often find themselves overwhelmed with tasks. Good\u00a0<\/span><a style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;color: #0086a6;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;text-decoration: none;vertical-align: baseline\" href=\"https:\/\/www.thoughtco.com\/time-management-tips-for-graduate-students-1685322\" data-ordinal=\"1\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\">time management skills<\/a><span style=\"color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;float: none;background-color: #ffffff\"> are essential, but succeeding in\u00a0<\/span><a style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;color: #0086a6;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;text-decoration: none;vertical-align: baseline\" href=\"https:\/\/www.thoughtco.com\/is-graduate-school-for-you-1685249\" data-ordinal=\"2\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\" data-inlink=\"-ZvWHl5fVnRM1CzayGDZnA==\">graduate school<\/a><span style=\"color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;float: none;background-color: #ffffff\">\u00a0requires the ability to organize more than your time.<\/span><\/p>\n<div id=\"mntl-sc-block_1-0-2\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Being unorganized\u2014not knowing where your stuff is\u2014is a time waster. The unorganized student spends precious time searching for papers, files, notes, wondering which pile to check first. She forgets and misses meetings or arrives late, repeatedly. He finds it hard to focus on the task at hand because his mind is swimming what the details of what must be done next or what should have been done yesterday. An unorganized office or home is a sign of a cluttered mind. Cluttered minds are inefficient for scholarly productivity. So how do you get organized?<\/p>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-4\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">1.\u00a0Set up a Filing System<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-5\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Go digital when you can, but don&#8217;t forget to organize your paper files, too. Don&#8217;t skimp on file folders or you&#8217;ll find yourself doubling up on files and lose track of your most important papers. Whenever possible, go digital (with a good backup system!). Maintain files for:<\/p>\n<\/div>\n<div id=\"mntl-sc-block_1-0-7\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<ul>\n<li>Research\/thesis ideas.<\/li>\n<li>Thesis references (probably divided up into additional files for each topic).<\/li>\n<li>Exam materials. As you prepare for comps, will have copies of old exams, study materials<\/li>\n<li>Professional credentials &#8211; vita,\u00a0 sample cover letter,\u00a0 research statement etc.<\/li>\n<li>Reprints and professional articles, organized by topic.<\/li>\n<li>Life (bills,\u00a0 taxes, etc.).<\/li>\n<li>Teaching materials (organized by topic).<\/li>\n<\/ul>\n<\/div>\n<div id=\"mntl-sc-block_1-0-8\" class=\"comp mntl-sc-block mntl-sc-block-adslot mntl-block\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<div id=\"mntl-block_6-0\" class=\"comp mntl-block\">\n<div id=\"billboard2-sticky_1-0\" class=\"comp scads-to-load right-rail__item billboard2-sticky billboard-sticky scads-stick-in-parent scads-ad-placed scads-stuck-bottom\" data-parent=\"\" data-height=\"600\">\n<div class=\"spacer\">\n<div id=\"billboard2-dynamic_1-0\" class=\"comp billboard2-dynamic mntl-gpt-dynamic-adunit mntl-gpt-adunit gpt billboard dynamic\" data-ad-height=\"250\" data-ad-width=\"300\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-9\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">3.\u00a0 Acquire and Use Office Supplies<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-10\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Though supplies can be expensive, it&#8217;s easier to get organized when you&#8217;ve got the right tools. Purchase a quality stapler, paper clips, binder clips, stick on notes in several sizes, sticky flags for marking important pages in texts, etc. Go to a supply store and purchase office supplies in bulk to maximize savings and to be sure that you don&#8217;t unexpectedly run out of supplies.<\/p>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-12\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">4.\u00a0 Organize Class Materials<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-13\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Some students use binders to organize class notes, with dividers to separate your notes from assigned readings, handouts, and other materials. Other students keep all of their class materials on their laptop and use software such as OneNote or Evernote to save and index their notes.<\/p>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-15\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">5.\u00a0 Remove Clutter at Home and Organize Your Study Space<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-16\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Sure you&#8217;re desk and study area should be neat. It&#8217;s also helpful to keep track of the rest of your home too. Why? School is overwhelming enough without worrying about whether you have clean clothes, differentiating between the cat and dust bunnies, or losing unpaid bills. Set up a command center near the entrance to your home. Have a bowl or spot for you to put your keys and empty your pockets of important materials. Have another spot for your bills. Each day as you open your mail sort it into stuff to throw out and bills and other materials that require action.<\/p>\n<\/div>\n<div id=\"mntl-sc-block_1-0-18\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Additionally, make sure you have a dedicated\u00a0<a href=\"https:\/\/www.thoughtco.com\/create-a-study-space-1857109\" data-ordinal=\"1\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\">space to work<\/a>\u00a0in your home. It should be free of distractions, well lit, and have all supplies and files nearby. Even if your living space is\u00a0<a href=\"https:\/\/www.thoughtco.com\/study-in-a-tight-space-1857523\" data-ordinal=\"2\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\">small<\/a>\u00a0or shared, be sure to designate a portion to your graduate studies.<\/p>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-20\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">6.\u00a0 Create a Schedule for Household Tasks<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-21\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Set up a schedule for accomplishing household tasks like laundry and cleaning. Break cleaning up into smaller tasks, by room. So you might clean the bathroom on Tuesday and Saturday, clean the bedroom on Wednesday and Sunday, and the living room on Thursday and Monday. Clean the kitchen weekly then spend a few minutes each day on it. Use the\u00a0<a href=\"https:\/\/www.thoughtco.com\/homework-guidelines-4079661\" data-ordinal=\"1\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\">timer trick<\/a>\u00a0to keep on task while you&#8217;re cleaning and show you how much you can do in just a little time. For example, I&#8217;m amazed that I can clear out the dishwasher and wipe down the countertops in 4 minutes!<\/p>\n<\/div>\n<h3 id=\"mntl-sc-block_1-0-23\" class=\"comp mntl-sc-block mntl-sc-block-heading\" style=\"background: 0px 0px #ffffff;margin: 2rem 0px 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;line-height: 1.2;text-indent: 0px;letter-spacing: normal;font-family: Lato, HelveticaNeueBold, HelveticaNeue-Bold, 'Helvetica Neue Bold', HelveticaBold, Helvetica-Bold, 'Helvetica Bold', HelveticaNeue, 'Helvetica Neue', Helvetica, Arial, sans-serif;font-size: 1.37rem;font-style: normal;font-weight: 900;vertical-align: baseline\"><span class=\"mntl-sc-block-heading__text\">7.\u00a0 Don&#8217;t Forget the To-Do List<\/span><\/h3>\n<div id=\"mntl-sc-block_1-0-24\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">Your\u00a0<a href=\"https:\/\/www.thoughtco.com\/develop-a-research-paper-timeline-1857270\" data-ordinal=\"1\" data-type=\"internalLink\" data-source=\"inlineLink\" data-component=\"link\">to-do list<\/a>\u00a0is your friend.<\/p>\n<\/div>\n<div id=\"mntl-sc-block_1-0-26\" class=\"comp mntl-sc-block mntl-sc-block-html\" style=\"background: 0px 0px #ffffff;margin: 0px;padding: 0px;border: 0px currentColor;color: #282828;text-transform: none;text-indent: 0px;letter-spacing: normal;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-style: normal;font-weight: 400;vertical-align: baseline\">\n<p style=\"background: 0px 0px;margin: 0.62rem 0px;padding: 0px;border: 0px currentColor;font-family: Georgia, Times, 'Times New Roman', serif;font-size: 17px;font-weight: 400;vertical-align: baseline\">These simple tips can make a difference in your life. From my own experience as an academic, I can attest that these simple habits, though challenging to set, make it much easier to make it through the semester and maintain efficiency and productivity.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Graduate students\u2014and faculty\u2014often find themselves overwhelmed with tasks. Good\u00a0time management skills are essential, but succeeding in\u00a0graduate school\u00a0requires the ability to organize more than your time. Being unorganized\u2014not knowing where your stuff is\u2014is a time waster. The unorganized student spends precious time searching for papers, files, notes, wondering which pile to check first. She forgets and [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":616,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ngg_post_thumbnail":0,"footnotes":""},"categories":[8,9,10],"tags":[],"class_list":{"0":"post-615","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-advice","8":"category-life-of-a-grad-student","9":"category-tips"},"jetpack_featured_media_url":"https:\/\/blogs.tntech.edu\/graduate\/wp-content\/uploads\/sites\/6\/2019\/06\/Stock_HeatingUpQuad_Candids_4OCT16_00008.jpg","_links":{"self":[{"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/posts\/615","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/comments?post=615"}],"version-history":[{"count":2,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/posts\/615\/revisions"}],"predecessor-version":[{"id":618,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/posts\/615\/revisions\/618"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/media\/616"}],"wp:attachment":[{"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/media?parent=615"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/categories?post=615"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.tntech.edu\/graduate\/wp-json\/wp\/v2\/tags?post=615"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}